UK conference

From Open Government Pioneer Project
Jump to: navigation, search

Introduction[edit | edit source]

This is the planning page for the UK conference for the Open Government Pioneers UK initiative.

  • The conference aims to build the capacity of people and civil society across the UK home nations to contribute to the UN Sustainable Development Goals
  • The conference will focus engagement with policy-making in progressing the SDGs using open government approaches
  • The conference will take place in Belfast with an interactive virtual conference running in parallel and deeply integrated with the conference
  • Logistics for the physical conference will be led by the Northern Ireland Environment Link
  • Logistics for the virtual conference will be led by the Scottish Council for Voluntary Organisations
  • Agenda and sessions will be developed collaboratively using this wiki page with support from the core partners of the Open Government Pioneers UK initiative.

Event overview[edit | edit source]

Project details[edit | edit source]

Project Name UK Conference
Event Lead(s) Jonathan Bell & David McBurney (Northern Ireland)
Reporting to Ruchir Shah - Project Director
Start Date 1st August 2017
Completion Date 30th March 2018
Other team members involved Paul Bradley - Scotland
Jetske Germing - Wales
Tim Hughes - England

Logistics[edit | edit source]

Conference Name Opening up the UK to Global Goals, TBC
Conference Venue Belfast, TBC
Conference Times March 15th 2018, TBC
Virtual conference March 12th to March 16th 2018
OTHER TBC
OTHER TBC

Event context[edit | edit source]

Event objectives[edit | edit source]

There are a number of ways that our project is looking to promote and support open government and the Sustainable Development Goals. These are grouped into four methods in our project engagement plan: building networks, facilitating learning, supporting change and promoting pioneering. These seem a logical starting point to frame our conference objectives.

Overall Project Objective UK Conference Objective
Objective One Building networks To substantially increase and broaden the memberships of the Open Government Networks in Scotland, England, Northern Ireland and Wales.  To empower attendees to engage in the Sustainable Development Goals and Open Government networks
Objective Two Facilitating learning To raise awareness and facilitate learning with the aim of strengthening the movement and ensuring its sustainability. We will do so through promoting dialogue and debate online and in person. To share and inspire reflection on how each UK home nation is using open government to progress the global goals
Objective Three Supporting change To ensure people and communities across the UK are better positioned to challenge and engage their governments to make real change. To build momentum around the Open Government action plans and their role in progressing the SDGs.
Objective Four Promoting pioneering To provide greater awareness and visibility of civil society action to progress the SDGs within the UK home nations to international audiences. We want to show UK civil society as pioneers of open government. To.............

Target audiences[edit | edit source]

Audience Reason Interests Message Comms Sessions to attend Likely attendance
The general public For general awareness building and support and growing a grassroots movement. This is your democracy – have your say. Become a part of building a better society.     Twitter, Facebook

Meetups.com

Press

Morning focus on Global Goals Virtual
Civil Society (ex NI) For general awareness building and support. To maximise reach and impact of project/message and grow engagement Open Government and SDGs as a means for achieving civil society goals.  Twitter,

OGN networks

Delegation to attend full conference Virtual

Conference AM

Conference PM

Civil Society (in NI) For general awareness building and support. To maximise reach and impact of project/message and grow engagement Open Government and SDGs as a means for achieving civil society goals in NI Twitter,

OGNI

network

Full conference
Partners To maximise reach and impact of project/message and grow engagement Maximising reach and impact of project/message and grow engagement     OGN Networks

Invitation letters

Local Policy Makers & Politicians           To raise awareness of Open Government and SDGs with key decision makers and politicians and build a network of advocates. For public and civil society to have increasing influence over actions plans, priorities and resources. Building participation in local policy and services and driving delivery improvements    
National Policy Makers & Politicians Building participation in national policy asks and strategy /action plan development    
International Network To promote UK civil society action to progress the SDGs within the UK home nations to international audiences. To show UK civil society as pioneers of open government. The UK as a pioneer of open government and progressing the Sustainable Development Goals

Key themes[edit | edit source]

  • transparency of government policy-making
  • participatory approaches to public budget-setting
  • INSERT MORE or REFINE

Key formats[edit | edit source]

  • Lightning talks
  • workshops
  • key note speeches
  • question time
  • panel discussion
  • Virtual discussion rooms
  • Livestreams
  • Open space discussion
  • INSERT MORE or REFINE

Key messages[edit | edit source]

Positive messages about the need for more open and responsive government to achieve a better society delivered through the SDGs, harnessing the voice of citizens.

Messages
Message One TBC
Message Two TBC
Message Three TBC
Message Four TBC

Key content (other)[edit | edit source]

  • Two parts to conference – public facing and feeding off the imagine festival (democracy day style)
  • Should have an introductory type focus for anyone who wants to come with an interest.
  • Focused session that has groups from different nations.
  • Themes and ideas taken into the second part of the day, which is much more strategic
  • Need for first session to have catching themes to draw people in, for example dark money and impact on Brexit
  • How do we ensure SDGs are threaded throughout event? Does this depend on where the UK is in terms of implementing the SDGs? Some nations further ahead than others – an opportunity to promote good practise?
  • Language we use will be important – not open government and SDGs and more like ‘having control over life’
  • If by this stage each nation has a set of ideas and commitments, would be good to bring together and share commitments with partner nations together and to challenge each other.
  • INSERT MORE or REFINE

Delivery[edit | edit source]

Delivery stakeholders[edit | edit source]

How should reps from each UK home nation lead on the event and what other stakeholders in our organisations must be utilised?

Stakeholder Role Contribution
Ruchir Shah Direct oversight for budget and organisation

Virtual conference development

Jonathan Bell Lead for getting the event organised + NI contribution
David McBurney Lead for getting the event organised + NI contribution 
Paul Bradley Scotland contribution
Allan Young Meetup.com engagement (across UK)
Jetske Germing Wales contribution
Tim Hughes England contribution
SCVO Comms Team
NI Link Comms Team
WCVA Comms Team
Involve Comms Team

Deliverables[edit | edit source]

What are the key deliverables throughout the planning of the event?

Key activity Delivered by Completion date Completed
Project plan template on wiki Paul w/c 29 Aug 2017
Initial plans on wiki - completed template All w/c 4 Sept 2017
Date of event agreed and approved by Project Board w/c 4 Sept 2017
Project team meeting set up Paul w/c 4 Sept 2017
Speakers for the event to be agreed
Agree budget for event for catering / promotional materials / venue / travel
Invitation list for event created and agreed
Draft structure of event to be agreed
Draft proposals ready from each nation lead on national contribution
CONTINUE TO FILL OUT

Draft Conference Agenda[edit | edit source]

Date:   Thursday 15th March 2018

Structure Themes Venue format Virtual format
MORNING (Session 1 and 2) – Public Facing
SESSION ONE 09:45: Welcome & Scene Setting (Host)

10:00: Keynote

10:15: What’s the point of Open Government?

-Imaginative interactive session demonstrating the value of more open government.

-Dark money, RHI, Brexit, Beneficial Ownership …

-How more transparency & accountability would have prevented or could tackle these issues

Plenary Livestream with twitter wall
BREAK 11:30 Coffee breakout Looped videos on livestream
SESSION TWO 11.45: Brexit, Open Government & the SDGs? Open space discussion with multiple tables with assigned table leads to host

Covering different aspects of SDGs i.e. awareness raising, mobilisation, politics, policy-making

11:45am: SESSION TWO - Removing the obstacles for a UK that works

11:45am – 12 – lightening talk intro + video  

12:00 – 1pm - Interactive session

Focus

The Sustainable Development Goals divide opinion. Whilst some view the SDGs as providing a good enough foundation to make inroads in tackling the world’s biggest problems, others are more critical and seek to adjust and question the agenda.

The role of our project is to highlight the need to move from deliberation of the value of such an agenda to meaningful action, through removing the barriers (via open government) that we know are preventing real change from happening.

We know what the problems are at a national level, and so this session will be as much about training participants to be able to use the SDGs in open government conversations at a community focused level as well as collecting information to feed into the afternoon session.

The session will consist of mini-group discussions, which will be simple to replicate with other groups not attending the conference in person.

12:00

10min

What’s on your mind! Each table picks two SDG and writes everything that comes to mind about that SDG. Repeat x2
12:10

5min

Your priority Each participant picks an SDG that is most important to them, and speaks to table for no longer than a minute
12:15

20mins

Challenges Considering the potential issues for SDG implementation in their communities  
12:35

20 mins

Open Government and the SDGs On tables, participants come up with as many ways that a more open government – participation, accountability, transparency – could overcome these challenges.
Open space discussion Roving livestream feeds with twitter wall
LUNCH 13:00 Lunch breakout Open Chatroom
AFTERNOON – Key Stakeholders
SESSION THREE 13.45: Commitments for the 4th UK OG NAP Keynote: Context for UK and Subnational Open Government Action Plans (10 mins)

Q & A session.

Breakout deliberative workshops for each UK home nation

Plenary

Breakouts

Livestream with twitter wall

Followed by breakout chatrooms

SESSION FOUR 15:00: Implementing the SDGs Keynote: The SDG Lead at DFID (15mins)

Lightning Talks (3 x 7 mins) from Regional SDG Leads or alternative 'expert' (to include talk on Welsh Well-being of Future Generations Act) - each region to identify their government lead on SDGs or suitable alternative 'expert'

Strategy Discussion re the process for generating the Implementation Plan

Breakout discussion sessions for each UK home nation

Keynote Plenary

Lightning plenary

Breakouts

Livestream with twitter wall

Followed by breakout chatrooms

SESSION FIVE 16:15: The Future of Open Government  Keynote from OGP Representative

Q & A session

Keynote plenary Livestream with twitter wall
NETWORKING 16.45 Networking opportunity for conference delegates Networking breakout Chatrooms stay open
CLOSE 17:00 Delegates leave Chatrooms stay open
                          

Conference Sessions Planning[edit | edit source]

Home nation sessions[edit | edit source]

Should each UK home nation lead on a session at the conference and how might this look?

UK home nation Topic Format Speakers Facilitation requirements Virtual conference plan Summary of content Desired outputs
England / UK
Northern Ireland
Wales
Scotland
Other?

Core Sessions[edit | edit source]

UK home nation Topic Format Speakers Facilitation requirements Virtual conference plan Summary of content Desired outputs
Session A
Session B
Session C
Session D
INSERT MORE

Virtual conference development[edit | edit source]

Development area Resources to review Proposed actions Review of actions
Pre-planning Cisco advice

Inc.com tips

Zoom.us platform

Procure webinar functionality for virtual platform (Zoom)

Pre-recorded content in the form of well-edited and interesting video clips

Stress testing equipment and platforms

Connectivity review At conference, we need:
  • Dedicated network wifi, venue technicians on standby
  • Dedicated livestream facilitators with their own equipment (buy-in)
  • Twitter wall, and laptop with twitter filtering software, plus twitter operator/facilitator
  • Secondary livestream roving ipads/iphones configured as cameras with soun
Check venue fast wifi and redundancy, and technician arrangements

Procure local livestream media production company

Purchase / rent twitter wall application for media laptop e.g. https://everwall.com/tour

Get apps onto ios devices for secondary livestreaming

NIEL meeting with venues
Format review Virtual breakout rooms

Webinar remote speakers

Moderated twitter walls

Set up and test these for functionality and ease of use on Zoom

Review and plan where to activate twitter wall on agenda.

Facilitation review Dedicated twitter wall operator

Virtual conference facilitator

Breakout rooms facilitators x 3

Technical facilitator

Approach candidates for virtual conference facilitation

Appoint twitter wall operator

Appoint virtual breakout room facilitators x 3

Appoint technical facilitator

Communications plan[edit | edit source]

Type Channel Objectives Details Northern Ireland Scotland England Wales
Digital Twitter
Facebook
Global Goals Sites
Open Gov Forums
Open Gov Website
Other blogs/online platforms
Partner sites
Press National Press
Local Press
Sector Press
Marketing Fliers
Pop-up stands
Attendee papers
Reports
Other
Other events Equality events
Webinars
Network events
Meet-ups
Other
Public Affairs engagement

Notepad for any ideas[edit | edit source]

Issues
August delivery group meeting notes on conference Logistics
  • Looking at venues – agreed it would be best for this to be in a central Belfast location.
  • Preliminary dates for imagine festival – 12-18 March. Would 15th March work?
  • What budget is available for travel costs – £4k overall in bursaries for equalities
  • What role will DemSoc play? Who will facilitate the full event?
  • Need to get together face to face rather than initiate planning online, so we can plan out the conference in a way that everyone is happy with.
  • Paul to set up Doodle poll for face to face meeting. Could possibly meet in September in Manchester at ICIC conference. 6/7 Dec suggested dates in Cardiff

Content 

  • Best approach seems to be to focus on developing future actions plans
  • Two parts to conference – public facing and feeding off the imagine festival (democracy day style)
  • Should have an introductory type focus for anyone who wants to come with an interest.
  • Focused session that has groups from different nations.
  • Themes and ideas taken into the second part of the day, which is much more strategic
  • Need for first session to have catching themes to draw people in, for example dark money and impact on Brexit
  • How do we ensure SDGs are threaded throughout event? Does this depend on where the UK is in terms of implementing the SDGs? Some nations further ahead than others – an opportunity to promote good practise?
  • Language we use will be important – not open government and SDGs and more like ‘having control over life’
  • If by this stage each nation has a set of ideas and commitments, would be good to bring together and share commitments with partner nations together and to challenge each other.
Virtual conference development Logistics

Purpose: to enhance equality of access to the conference discussions, in lieu of bursaries for attendance

How do we make the conference more accessible? Virtual breakout rooms,

How do we ensure a strong equalities element to this?

How do we ensure virtual interaction offers a meaningful experience?

How do we organise facilitation? Suggestion: Dedicated facilitator(s) for virtual conference

How do we budget for this? Conference equalities budget.