ScotlandOGNplanning

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Introduction[edit | edit source]

This is a space to openly establish and manage the Scotland Open Government Civil Society Network. It has been set up to build openness around the process of building the movement for individual people and civil society who want to make government work better for people through transparency, participation and accountability.

The Open Government Scotland civil society network currently consists of the following:

  • Scotland OGN Forum - a members forum where people can register to engage in the network, connect with others, and engage with feedback from other network members
  • A Steering 'space' - this page, where anyone can engage in the strategic direction of the network
  • A set of network members who have offered to take on a specific delegated role on behalf of this group, as facilitators, coordinators and communicators. We need your input on how best to formalise this (see below).
  • The Scottish Council for Voluntary Organisations is supporting the development of this network with support from the Big Lottery UK as part of the Open Government Pioneers Project UK.

Why there needs to be a Scotland Civil Society Network[edit | edit source]

A Scotland Civil Society Network provides the space for dialogue and co-creation within civil society in the area of open government. As stated in the Open Government Partnership (OGP) Participation & Co-Creation Standards, ‘civic participation is a core component of open government, and an essential element of the OGP cycle.’ Active engagement from people, communities and representatives of voluntary and community organisations in developing, securing and implementing lasting open government reforms is as basic expectation of the OGP process.

Current status[edit | edit source]

This page and the initial content has been set up by Paul Bradley (staff at the Scottish Council for Voluntary Organisations - the network does not currently have a selected coordinator) on 7th April 2017 as a starting framework to prompt contributions to develop a Civil Society Network that can mobilise people around the issue of open government. This is an open wiki that anyone can edit and add or remove content.

Next steps[edit | edit source]

To ensure that an appropriate process is in place to establish and manage the Scotland Civil Society Network, a possible way forward would be to draw on the guidance and ideas for how to develop a multi-stakeholder forum from the OGP Support Unit. The Multistakeholder Forum Handbook is a publication based on research commissioned by the OGP Support Unit, the purpose of which was to capture different models of dialogue and collaboration and create practical, action oriented guidance and ideas for the OGP community. The following are proposed phases and next steps to establish and manage the Scotland Open Government Civil Society Network, based on the Multistakeholder Forum Handbook.

  • Phase One: Creation of the network
  • Phase Two: Managing the network
  • Phase Three: Network and plan implementation

Development Phases[edit | edit source]

The prompt questions below have been based on the synopsis for forum/network design and management activities in the Multistakeholder Forum Handbook. They should be seen as a suggested starting point for contributors to support establishing and managing the Scotland Open Government Civil Society Network, but it is not an exhaustive list. Please insert your own questions or edit the current ones, and add your contributions. In particular, please focus on phase one.

Phase One: Creation of the network (How do we start the network?)[edit | edit source]

Prompt Question Contributions Output
How can we open up previous dialogues, decisions, meeting notes to ensure activities in the last two years are open to scrutiny in this process?
  • How were previous meetings/stakeholder events in 2015/2016 arranged and advertised? Who was at the table when agreeing Civil Society's suggested actions for the SG National Action Plan 2016? What can we learn from this process to help deliver a more structure, well governed network.
What network model could be used for Scotland’s Civil Society Network? What are the strengths and weaknesses of those models?
  • UK Model: Network seen as good practice for OGP. Steering group responsible for direction of Network. Has been in placed for three years. Steering Group consists of theme leads, for example Public Accountability (Parliament). One civil society, one government lead per theme.
  • Scotland could have similar system, with thematic facilitators that would, where appropriate, be paired with government (theme leads within government). Preference to not having something that's completely unstructured, but a steering group seen to be too restrictive. Need a model that's power with, not power over.
  • Facilitators must not just communicate out but come back to the network to feedback and build the capacity of the group to understand issues and make decisions.
Who at this stage considers themselves as part of Scotland’s Civil Society Network and why? What role do you see yourself playing?
  • More of a forum at present. No clear governance, structure, vision, purpose and defined membership.
  • SCVO will help to coordinate the development of an official Scotland Open Government Civil Society Network as openly as possible, using this platform for people to shape this development.
How can we communicate this process to ensure as many actors can take part in this initial set-up process? (mapping of routes to diverse audiences)
  • Mapping of expertise and other networks to reach out to is crucial at this stage. TSIs, Knowledge Hub, Scottish Data Hub, SCVO networks, Open Government Forum.
Will the chosen model require selection of people in some form (coordinator, core group etc.)? If so, what is the mechanism and is it fair and transparent.  
  • Consistency should be at forefront of mind - government must be able to work with a familiar face.
  • How do we decide who meets with the Scottish Government?
  • Rather than selection, people could volunteer to take on a facilitator role of some sorts (communicators that take on a role on behalf of the network, tasked with doing something).
What should the next steps be for establishing Scotland’s Civil Society Network?
********Please insert any other prompt questions**********

Phase Two: Managing the network (How should the network work?)[edit | edit source]

Prompt Question Contributions Output
What is the purpose / vision of the network?
Who should be permitted to be a member? On what basis?
What should be expected of members?
What roles does the network need (e.g. coordinator, chair, steering committee, spokespeople, thematic leads, etc.)? How should they be selected and rotated?
How should the network identify the information needs of networks participants? What are those needs?
How should information be shared within the network? What should the network’s communication system look like?
What should the frequency and format of meetings be? (Monthly, bimonthly, quarterly, additional, online, face to face etc.)
How should the network make decisions? What rules should be established?
How should the network coordinate with local government, national government? What will the coordination mechanism look like?    
How should the network coordinate with wider civil society that aren’t currently part of the network? What will the coordination mechanism look like?    
How should the network develop its assets, resources, capabilities, capacity etc.?
How will terms of reference be developed? UK OGN ToR for reference: http://www.opengovernment.org.uk/resource/terms-of-reference-of-the-uk-open-government-network/
Who should be able to speak on the behalf of the network? On what basis?
********Please insert any other prompt questions**********

Phase Three: Network and plan implementation[edit | edit source]

Prompt Question Contributions Output
How will the network conduct awareness raising activities to boost civil society engagement in developing a future plan or engaging in current plans?
What should the network's method be for developing, securing and implementing lasting open government reforms in an OGP plan?
How will the network monitor and scrutinize progress on the current plan?
********Please insert any other prompt questions**********

Network Communications[edit | edit source]

Communications Plan[edit | edit source]

This is a starter framework for the Scotland Civil Society Network Communications Plan. This plan will help the network to identify methods, moments and opportunities to prepare communications and act effectively and openly. This framework can be adjusted as required by contributors.

Why do we want to communicate with these audiences?  (What’s the purpose?)

Phase One Phase Two Phase Three

Who do we want to communicate it to?  (Who’s the audience?)

Phase One Phase Two Phase Three

What do you want to communicate?  (What’s the message?)

Phase One Phase Two Phase Three

How do we want to communicate it?  (What communication channels will the network use?)

Phase One Phase Two Phase Three

Who should we contact and what should we do in order to use those channels?  (How will the network distribute the message?)

Phase One Phase Two Phase Three

Communications Tracker[edit | edit source]

This is a space to record communications that are sent out from or on behalf of the Network. This plan will help the network to monitor outreach and identify where there are gaps in the Network's activity.

Phase one communications activity  
Date Information Sender/Attendees Recipients (if applicable) Notes
03/04/2017 Planning Meeting at Scottish Government to discuss upcoming meeting on National Action Plan, between Civil Society and Scottish Government Paul Bradley, Kaela Scott, Doreen Grove, Emma Harvey N/A Meeting with Scottish Government Officials was postponed as a result of recess impacting on SG attendees. Meeting will be rearranged for another time.
03/04/2017 Update to forum advising that the meeting with the Scottish Government no longer running as a result of recess impacting on Scottish Government attendance at the meeting. The meeting was changed to focus on a review of civil society engagement on open government and where to go next. Paul Bradley Open Government Forum
06/04/2017 Civil society engagement on open government – review and where to next?

Meeting with members of Scotland's Open Government Forum

Lorraine Gillies, Leah Lockhart, Alex Stobart, Doreen Grove, Emma Harvey, Paul Bradley, Ruchir Shah, Kaela Scott, Anne Kidd, Mike McLean, Andy Williamson, Shaben Begum, Joanna Clark N/A notes to be posted
07/04/2017 Update to the network informing about 06/04/2017 meeting and next steps. Also link to wiki page to ensure people have access to planning tool. Ruchir Shah Open Government Forum
19/04/2017 Seeking input on next steps to establish and manage Scotland's OG Civil Society Network Paul Bradley Open Government Forum See forum.
Phase two communications activity  
Date Channel Sender Audience Notes
Phase three communications activity  
Date Channel Sender Audience Notes

Developing Terms of Reference[edit | edit source]