UK conference

From Open Government Pioneer Project
Revision as of 12:21, 4 September 2017 by Ruchirshah (talk | contribs) (Adjusted intro)

Introduction

This is the planning page for the UK conference for the Open Government Pioneers UK initiative.

  • The conference aims to build the capacity of people and civil society across the UK home nations to contribute to the UN Sustainable Development Goals
  • The conference will focus engagement with policy-making in progressing the SDGs using open government approaches
  • The conference will take place in Belfast with an interactive virtual conference running in parallel and deeply integrated with the conference
  • Logistics for the physical conference will be led by the Northern Ireland Environment Link
  • Logistics for the virtual conference will be led by the Scottish Council for Voluntary Organisations
  • Agenda and sessions will be developed collaboratively using this wiki page with support from the core partners of the Open Government Pioneers UK initiative.

Event overview

Project details

Project Name UK Conference
Event Lead(s) Jonathan Bell & David McBurney (Northern Ireland)
Reporting to Ruchir Shah - Project Director
Start Date 1st August 2017
Completion Date 30th March 2018
Other team members involved Paul Bradley - Scotland
Jetske Germing - Wales
Tim Hughes - England

Logistics

Conference Name TBC
Conference Venue TBC
Conference Times TBC
OTHER TBC
OTHER TBC
OTHER TBC

Event context

Event objectives

There are a number of ways that our project is looking to promote and support open government and the Sustainable Development Goals. These are grouped into four methods in our project engagement plan: building networks, facilitating learning, supporting change and promoting pioneering. These seem a logical starting point to frame our conference objectives.

Overall Project Objective UK Conference Objective
Objective One Building networks To substantially increase and broaden the memberships of the Open Government Networks in Scotland, England, Northern Ireland and Wales.  To empower attendees to engage in the Sustainable Development Goals and Open Government networks
Objective Two Facilitating learning To raise awareness and facilitate learning with the aim of strengthening the movement and ensuring its sustainability. We will do so through promoting dialogue and debate online and in person. To share and inspire reflection on how each UK home nation is using open government to progress the global goals
Objective Three Supporting change To ensure people and communities across the UK are better positioned to challenge and engage their governments to make real change. To build momentum around the Open Government action plans and their role in progressing the SDGs.
Objective Four Promoting pioneering To provide greater awareness and visibility of civil society action to progress the SDGs within the UK home nations to international audiences. We want to show UK civil society as pioneers of open government. To.............

Target audiences

Audience Reason Interests Message Comms Sessions to attend Likely attendance
The general public For general awareness building and support and growing a grassroots movement. This is your democracy – have your say. Become a part of building a better society.    
Civil Society For general awareness building and support. To maximise reach and impact of project/message and grow engagement Open Government and SDGs as a means for achieving civil society goals. 
Partners To maximise reach and impact of project/message and grow engagement Maximising reach and impact of project/message and grow engagement    
Local Policy Makers & Politicians           To raise awareness of Open Government and SDGs with key decision makers and politicians and build a network of advocates. For public and civil society to have increasing influence over actions plans, priorities and resources. Building participation in local policy and services and driving delivery improvements    
National Policy Makers & Politicians Building participation in national policy asks and strategy /action plan development    
International Network To promote UK civil society action to progress the SDGs within the UK home nations to international audiences. To show UK civil society as pioneers of open government. The UK as a pioneer of open government and progressing the Sustainable Development Goals

Key themes

  • transparency of government policy-making
  • participatory approaches to public budget-setting
  • INSERT MORE or REFINE

Key formats

  • Lightning talks
  • workshops
  • key note speeches
  • question time
  • panel discussion
  • INSERT MORE or REFINE

Key messages

Positive messages about the need for more open and responsive government to achieve a better society delivered through the SDGs, harnessing the voice of citizens.

Messages
Message One TBC
Message Two TBC
Message Three TBC
Message Four TBC

Key content (other)

  • Two parts to conference – public facing and feeding off the imagine festival (democracy day style)
  • Should have an introductory type focus for anyone who wants to come with an interest.
  • Focused session that has groups from different nations.
  • Themes and ideas taken into the second part of the day, which is much more strategic
  • Need for first session to have catching themes to draw people in, for example dark money and impact on Brexit
  • How do we ensure SDGs are threaded throughout event? Does this depend on where the UK is in terms of implementing the SDGs? Some nations further ahead than others – an opportunity to promote good practise?
  • Language we use will be important – not open government and SDGs and more like ‘having control over life’
  • If by this stage each nation has a set of ideas and commitments, would be good to bring together and share commitments with partner nations together and to challenge each other.
  • INSERT MORE or REFINE

Delivery

Delivery stakeholders

How should reps from each UK home nation lead on the event and what other stakeholders in our organisations must be utilised?

Stakeholder Role Contribution
Ruchir Shah Direct oversight for budget and organisation
Jonathan Bell Lead for getting the event organised + NI contribution
David McBurney Lead for getting the event organised + NI contribution 
Paul Bradley Scotland contribution
Jetske Germing Wales contribution
Tim Hughes England contribution
SCVO Comms Team
NI Link Comms Team
WCVA Comms Team
Involve Comms Team

Deliverables

What are the key deliverables throughout the planning of the event?

Key activity Delivered by Completion date Completed
Project plan template on wiki Paul w/c 29 Aug 2017
Initial plans on wiki - completed template All w/c 4 Sept 2017
Date of event agreed and approved by Project Board w/c 4 Sept 2017
Project team meeting set up Paul w/c 4 Sept 2017
Speakers for the event to be agreed
Agree budget for event for catering / promotional materials / venue / travel
Invitation list for event created and agreed
Draft structure of event to be agreed
Draft proposals ready from each nation lead on national contribution
CONTINUE TO FILL OUT

Draft Conference Agenda

Date:   Thursday 15th March 2018

MORNING (Session 1 and 2) – Public Facing

SESSION ONE

9.45am:           Welcome & Scene Setting (Host)

10am:              Keynote

10.15am:         What’s the point of Open Government?

-Imaginative interactive session demonstrating the value of more open government.

-Dark money, RHI, Brexit, Beneficial Ownership …

- How more transparency & accountability would have prevented or could tackle these issues

Format: Panel

11.30am:         BREAK

SESSION TWO

11.45am:         Brexit, Open Government & the SDGs? - would Paul and Ruchir consider designing a public SDG themed session?

                        Format:

1pm:                LUNCH

AFTERNOON – Key Stakeholders

SESSION THREE

1.45pm:           Commitments for the 4th UK OG NAP - would Tim consider designing a deliberative workshop?

                        Format:

SESSION FOUR

3pm:                Implementing the SDGs

                        Keynote: The SDG Lead at DFID (15mins)

                        Lightning Talks (3 x 7 mins) from Regional SDG Leads or alternative 'expert' (to include talk on Welsh Well-being of Future Generations Act) - each region to identify their government lead on SDGs or suitable alternative 'expert'

Strategy Discussion re the process for generating the Implementation Plan

SESSION FIVE

4.15pm:           The Future of Open Government

                        Format: Keynote from OGP Representative

4.30pm:           CLOSE                                

Conference Sessions Planning

Home nation sessions

Should each UK home nation lead on a session at the conference and how might this look?

UK home nation Topic Format Speakers Facilitation requirements Summary of content Desired outputs
England / UK
Northern Ireland
Wales
Scotland
Other?

Core Sessions

UK home nation Topic Format Speakers Facilitation requirements Summary of content Desired outputs
Session A
Session B
Session C
Session D
INSERT MORE

Communications plan

Type Channel Objectives Details Northern Ireland Scotland England Wales
Digital Twitter
Facebook
Global Goals Sites
Open Gov Forums
Open Gov Website
Other blogs/online platforms
Partner sites
Press National Press
Local Press
Sector Press
Marketing Fliers
Pop-up stands
Attendee papers
Reports
Other
Other events Equality events
Webinars
Network events
Meet-ups
Other
Public Affairs engagement

Notepad for any ideas

August delivery group meeting notes on conference Logistics
  • Looking at venues – agreed it would be best for this to be in a central Belfast location.
  • Preliminary dates for imagine festival – 12-18 March. Would 15th March work?
  • What budget is available for travel costs – £4k overall in bursaries for equalities
  • What role will DemSoc play? Who will facilitate the full event?
  • Need to get together face to face rather than initiate planning online, so we can plan out the conference in a way that everyone is happy with.
  • Paul to set up Doodle poll for face to face meeting. Could possibly meet in September in Manchester at ICIC conference. 6/7 Dec suggested dates in Cardiff

Content 

  • Best approach seems to be to focus on developing future actions plans
  • Two parts to conference – public facing and feeding off the imagine festival (democracy day style)
  • Should have an introductory type focus for anyone who wants to come with an interest.
  • Focused session that has groups from different nations.
  • Themes and ideas taken into the second part of the day, which is much more strategic
  • Need for first session to have catching themes to draw people in, for example dark money and impact on Brexit
  • How do we ensure SDGs are threaded throughout event? Does this depend on where the UK is in terms of implementing the SDGs? Some nations further ahead than others – an opportunity to promote good practise?
  • Language we use will be important – not open government and SDGs and more like ‘having control over life’
  • If by this stage each nation has a set of ideas and commitments, would be good to bring together and share commitments with partner nations together and to challenge each other.
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