About this planning page
This planning page has been set up by Scotland's Open Government Network and the Scottish Government to openly plan the process for developing Scotland's second Open Government Action Plan. It has been set up to collaboratively build the engagement process and to document the decisions and actions that are taken. More details about the next action plan can be found below.
How it works
Both the network and Scottish Government are working together to build a comprehensive plan to help us deliver the next action plan. The Network's Coordinator (Paul Bradley) and equivalent at the Scottish Government (Emma Harvey) are steering the process and are liaising with Government colleagues and members of Scotland's OpenGov Network (Action Plan Sub-group) to build the plan. All information from planning meetings, engagement outputs and the overall process will be published here.
How to contribute
We have selected this open source platform with you in mind! Whilst the basics have already been mapped out on this page, anyone can suggest additions or changes to our engagement process by simply editing a section. We encourage you to do so, and you can submit edits anonymously or if you would like us to get in touch you can add your name after your edit and join our online forum.
About Scotland's Open Government Partnership (OGP) Action Plan 2018 - 2020
This is part of Scotland's promise as a member of the Open Government Partnership (OGP), to work with citizens and civil society to implement open government reforms. Last year, Scotland became part of the Pioneer Tier of the Open Government Partnership, a pilot program consisting of 15 local governments with action plans to open up government throughout 2017. As the 2017 plan comes to an end (see more here), we are beginning to develop and launch the 2018-2020 open government action plan.
What it's about
Open government is the simple but powerful idea that governments and institutions work better for citizens when they are transparent, engaging and accountable. The international Open Government Partnership puts this into practice by supporting member governments to develop concrete commitments in partnership with civil society which aim to improve how people see, understand and are able to influence decisions which affect them. These commitments form 2 year action plans, which are monitored and independently assessed.
Open government has three parts:
- Transparency – opening up of governmentinformation data and on areas such as public spending, govment contracts, lobbying activity, the development and impact of policy, and public service performance.
- Particrt for a strong and independent civil society, the involvement of citizens and other stakeholders in decision making processes, and protection for whistleblowers and others who highlight waste, negligence or corruption in government.
- Accountability – rules, laws and mechanisms that ensure government listens, learns, responds and changes when it needs to.
Done well, open government reforms can transform the relationship between people and their governments and institutions, ensuring that they are properly responsive to citizens, while improving their efficiency and effectiveness, preventing abuses of power and building trust.
How it works
Civil Society and the Scottish Government will co-create the 2018-2020 National Action Plan (NAP). The action plan is at the core of Scotland's participation in OGP and should contain between three to five commitments. It should be the product of a participatory process which enables people to help develop effective commitments that matter to them.
Successful OGP action plans focus on significant national priorities and ambitious reforms; are relevant to the values of transparency, accountability, and public participation; and contain specific, time-bound, and measurable commitments. Working with the Scottish Government, the network is working to develop the best possible process for the 2018 – 2020 OGP Action Plan to be delivered in an open, transparent and inclusive way, which delivers effective change.
Who can get involved
You do not need to be an expert – we are looking for interested and empassioned citizens, community groups and civil society organisations who want to have a say and offer their ideas on how government at a local, regional and national level could be done better and in a more open way. That applies for anyone interested in supporting the process of creating the action plan or contributing to the content.
Leads: Paul Bradley (Scot OGN) and Emma Harvey (Scottish Government)
Start date: 10th January 2018 | Completion date: 1st September 2018
Government team involved: Ingage | Network team involved: Action Plan Collaboration Sub-group
Purpose of Engagement: To involve and collaborate with Scotland’s civil society and public to develop commitments to be considered for inclusion in Scotland’s second Open Government Action Plan
1. To build trust in Government and Institutions through working together to improve public services.
2. Raise awareness of what open government objectives are, of Scotland’s place in the Open Government Partnership and of Scotland’s Open Government Network.
3. Develop Scotland’s second Open Government Action Plan in collaboration between Scottish Government and Scottish Civil Society
4. Increase opportunities for members of Scotland’s Open Government Network to shape open government action plans.
5. Reach out to groups identified to be either interested in open government or the issues being discussed
Ways of Working (needs developed collaboratively)
- All work to be carried out in an open and transparent manner.
- Respect all contributions and contributors, valuing diversity and supporting involvement from a diverse range of voices.
2. Ensure that all those participating understand what impact their contributions have made.
OGP in Scotland timeline
|IRM End of Term Report||+++++|
|OGP Scottish Action Plan Development||+++++||+++++||+++++||+++++||+++++|
|OGP Summit in Georgia||+++++|
|Action Plan Delivery Window||+++++||+++++||+++++|
|Implementation of Action plan||+++++ >>|
Formal action plan deadline: 31 August 2018
Action plan delivery window: SN should deliver their SNAP within a three month period from June 30th to September 30, 2018
Action plan implementation: Regardless of when the SNAP is delivered, SNAP implementation would end on 31 August 2020
Plan contents: 3 to 5 commitments limit per action plan
2017 action plan: The final IRM End of Term Report analysing the success of Scotland’s first open government action plan will be published in March 2018.
REVISED DELIVERY TIMELINE (as of 30th April 2018)
(Jan - Mar)
(Mar - May)
(June - August)
|Input into engagement & governance approaches||Raising awareness||Input into Scottish Action Plan||Co-creating Commitments||Government approval||Launch of OGP Action Plan|
|Network’s views sought on mobilisation plan and OGP Governance plan||Use of networks, social media, organisations to reach higher input||Recommendations for commitments in Scotland’s NAP collected||Commitments are prioritised, discussed and shortlist agreed on||OGP Steering Committee agree plan for Scottish Government sign off||Action plan is ready for launch in August|
INITIAL DELIVERY TIMELINE
Updated full engagement timeline
|Engagement Stages||Stage One: Input into engagement and governance||+++||+++||+++|
|Stage Two: Raising awareness||+++||+++||+++|
|Stage Three: Input into Scottish Action Plan||+++||+++||+++|
|Stage Four: Co-creating Commitments||+++|
|Stage Five: Government approval||+++|
|Stage Six: Launch of OGP Action Plan||+++|
Input into engagement
& governance approaches
|OGP Governance Draft (Action Plan Sub Group)||+++|
|OGP Governance Draft (shared with network)||+++|
|New OGP Governance signed-off||+++|
|Civil Society selection for OGP Governance||+++|
|OGP Governance in place||+++|
|Meetings of OGP Steering Committee||+++||+++|
|Action Plan Engagement Plan draft developed||+++|
|Action Plan Engagement Plan draft (shared with network)||+++|
|Final Action Plan Engagement Plan ready||+++||+++|
Input into Scottish Action Plan
|Feedback on engagement and next steps||+++||+++|
|Meeting of OGP Multi-stakeholder forum||+++|
|Feedback on engagement and next steps||+++|
|Cabinet to approve recommendations of Multi-stakeholder forum||+++|
Launch of OGP action plan
|2018-20 Action Plan is launched||+++|
Levels of engagement
|Stay informed||Have your say||Collaborate|
There are a number of communication channels we will use to ensure that appropriate groups and individuals are receiving the right information at the right time. Below is the table of planned activity that will be delivered. This maps the minimum outputs that will be delivered. This is a working document and will be populated as events, campaigns and activity is timetabled.
|OGN Website||OGN Forum||Email campaign||Social media campaign||Press release||Briefings||Partners|
|Partner Websites||External forums||Newsletter||Targeted adverts||Third force news||Workshops||Network members|
|ScotGov Website||Forum postings||Meet-up series||Media Interviews||Meet-up series||OG Advocates/Champions|
Stage One: Input into engagement and governance (Jan - Mar)
|1||OGP Action Plan Sub-group meeting – OGP Governance in Scotland||Fri 12th January – Edinburgh MTC||
||Emma Harvey / Paul Bradley||COMPLETE||
|2||Fire Starter Festival – when Open Government met co-production…||Thu 1st February 10:30 – 12:30
Royal College of Surgeons of Edinburgh
|3||Governance proposals circulated to OpenGovScot Network for feedback||w/c 12th February – 26th February||
||Paul Bradley/Emma Harvey||COMPLETE||
|4||Mobilisation plan input from Network’s Action-Plan sub-group.||Wednesday 28th February - 3pm - 4:30pm||
||Paul Bradley/Emma Harvey||IN PROGRESS|
|4||Meeting of existing OGP Steering Group to discuss engagement and governance||13.00 – 15.00, 23 March 2018
2 West Rear, St Andrews House, Edinburgh
1. 2017 Action Plan
a. self reporting
b. continuous monitoring of unfinished commitments
c. UK plan commitment – Ministerial meeting
2. Future Governance
a. Draft Articles of Governance
b. Government Steering Group membership
3. 2018 – 2020 Plan
4. SG Executive team discussion
|Emma Harvey||IN PROGRESS||Agenda circulated and date confirmed.|
|5||Civil society nomination process||Monday 26th March - Friday 6th April 2018||
||Paul Bradley||Draft process currently being developed w/c 26th February 2018|
|6||Civil society election process||Monday 9th April - Friday 20th April 2018||
||Paul Bradley||" "|
Stage Two: Raising awareness (Feb - Mar)
|1||Twitter Graphics||w/c 29th January||To promote next steps with for both Scotland’s first and second OpenGov Action Plans.||Paul||COMPLETE|
|2||Next Steps Communications||w/c 26th February||To promote changes to Scotland’s OGP Governance and timescale for developing next action plan.||Paul/Emma||COMPLETE|
|2.a||Blog||w/c 26th February||Joint blog between ScotGov and Network||Paul||COMPLETE|
|2.b||Newsletter entry||w/c 26th February||Newsletter via Network - next steps, what do you need to support us, what else should we consider, info on 'host your own event' pack||Paul/Emma||COMPLETE|
|3||Comms/Social media pack||w/c 5th March||For partner organisations to share information about Scotland’s second OpenGov Action Plan.||Paul||COMPLETE|
Stage Three: Input into Scottish Action Plan (Mar - May)
|2||Action Plan Workshops||June - August 2018||Engagement events across Scotland during March/April||Emma Harvey||COMPLETE|
|2.a||Event One: Glasgow, Trades Hall||5th June 2018||Public discussion event, facilitated by SCDC||Emma / Paul||COMPLETE|
|2.b||Event Two: Stirling, University of Stirling||20th June 2018||Public discussion event, facilitated by SCDC||Emma / Paul||COMPLETE|
|2.c||Event Three: Dundee, The Circle||9th August 2018||Public discussion event, facilitated by SCDC||Niamh Webster||COMPLETE|
|2.d||Event Four: Glasgow, The Albany Learning Centre||13th August 2018||Public discussion event, facilitated by SCDC||Paul / Niamh||COMPLETE|
|2.e||Event Five: Inverness, The Spectrum Centre||15th August 2018||Public discussion event, facilitated by SCDC||Paul / Niamh||COMPLETE|
|2.f||Event Six: Edinburgh, COSLA||16th August 2018||Public discussion event, facilitated by SCDC||Niamh / SCDC||COMPLETE|
|2.g||Event Seven: Edinburgh, Hanover Conf Centre||21st August 2018||Wrap up public discussion event, facilitated by SCDC (prioritising themes and commitments)||Niamh / Paul|
|3||Online contributors platform (Ideas - Dialogue)||Ongoing from June 2018||Promotion of online crowdsourcing site to seek ideas from across Scotland||Emma/Chris||COMPLETE|
|1||UK Wide ‘Reimagine Democracy Conference’||15th March 2018, Belfast and online via live stream||Paul Bradley||COMPLETE|
|1.b||Satellite event with IDEAS Young Citizens Advocates group||15th March,
|2||Mapping of existing input and external resources||w/c 5th March 2018||Collating relevant information on themes and commitments to avoid fatigue of same questions.||Paul Bradley / Emma Harvey||COMPLETE|
|3||OGP Summit meeting (hosted by Scottish Government)||w/c 9th April 2018||UK wide summit hosted by the Scottish Government (more details to follow)||Emma Harvey||COMPLETE|
|4||Our Democracy Impact Event and Reports (ERS Scotland)||21st April 2018||Initial conversation from Alice at ERS Scotland about linking up with their campaign. Need to consider further||Paul Bradley||COMPLETE|
Stage Four: Co-creating Commitments (April - May)
|1||Map and organise outputs from engagement||16-17th August 2018||Paul, Niamh and Emma to work on this||Niamh / Paul / Emma|
|2||Event Seven: Edinburgh, Hanover Conf Centre||21st August 2018||Wrap up public discussion event, facilitated by SCDC (prioritising themes and commitments)||Niamh / Paul|
|3||OGP Civil Society Reps meeting||17th August 2018||To discuss progress with engagement and to discuss next steps||Paul|
|4||Scotland's OGP Steering Group Meeting||w/c 3rd September 2018||Official meeting of the Steering Group (Government and Civil Society)||Niamh|
Stage Five: Government Approval (May)
Stage Six: Launch of OGP Action Plan (July)
Delivery Team Planner
|Task Name||Deadline||Person Responsible||Notes||Completed|
|Explore Dig opportunities - ScotGov||February 2018||Emma Harvey||Possible involvement of Chris Connolly at ScotGov||Completed|
|Meeting of OGN/ScotGov||Monday 26th Feb||Paul Bradley||Collaborative meeting to discuss next steps and responsibilities||Completed|
|Set up planning page on wiki||Friday 2nd March||Paul Bradley||New planning page with information about process||Completed|
|Procurement for workshops||Ongoing||Emma Harvey||Establish process for procuring facilitators for the Scotland wide events||Completed|
|Newsletter sent to network||Friday 9th March||Paul Bradley||With input from Emma - process, next steps, narrative, how to support||Completed|
|Joint blog to use on various sites||Friday 9th March||Paul Bradley||As above||Completed|
|Meeting to review previous input||Friday 9th March||Emma Harvey||With Emma Harvey and Paul Bradley - possible Action Plan group||Completed|
|Edit and add to planning wiki||Weds 7th March||Elric, Emma, Chris||Developing the process before mail out to network and wider promo||Completed|
|Share previous input (2016)||Friday 2nd March||Paul Bradley||Circulate to Action Plan Sub-group and ScotGov||Completed|
|Mapping of key orgs/groups||Friday 9th March||Elric Honore||Equalities focus||Completed|
|Forming Narrative of OGP Scot||Friday 9th March||All||Create space on wiki to start adding to. Everyone to edit||Completed|
|Meeting||Scoping opportunities and next steps for the action plan engagement process|
|Team||Emma Harvey (ScotGov), Paul Bradley (SCVO), Leah Lockhart (DemSoc)|
|Date||Monday 12th February 2018|
|Meeting||ScotGov and Scot OGN planning session|
|Team||Emma Harvey (ScotGov), Paul Bradley (SCVO), Chris Connolly (ScotGov),
Elric Honore (Fife Centre for Equalities), Andreas Pavlou (Involve)
|Date||Wednesday 28th February 2018|
|Meeting||ScotGov and Scot OGN planning session|
|Team||Emma Harvey (ScotGov), Paul Bradley (SCVO)|
|Date||Wednesday 25th April 2018|
2017 Action Planning (archive)
Past meeting notes
Past mapping exercise
Enabling open government
Before we can act to create a more open government in Scotland, we need to work out the mechanism we can use to put our ideas into action.
Enabling commitments need to be short, sharp and realistic. Here are the proposals that have already been discussed:
- Commit to developing a framework to link together the Scottish Action plan for human rights, the Scottish Government's National Performance Framework and the UN Sustainable Development Goals so we can understand our international obligations and our performance.
- Commit to improving financial information and developing a framework for increasing transparency in the process of financial decisions making
- Commit to greater citizen participation – where people can shape their public services, collectively have more control over their lives and get involved in a movement to secure greater openness in decisions that affect them.
- Commit to implementing the Fairer Scotland action plan founded on dignity and respect to all people
- Commit to work in partnership with stakeholders and citizens to make it possible for 1% of local council budgets to be decided deliberatively by the people directly affected through participatory budgeting
Using open government
These are the sort of actions we can take using an open government where we can make a real difference in Scotland. The kinds of actions we may want to include in a future plan.
The list below follows the framework set by the UN Sustainable Development Goals to give an international perspective and links to issues that affect our everyday lives.
|What? (Themes)||Link to UN SDGs||Acting openly (transparency)||Acting with integrity (accountability)||Acting with us (participation)||Lead organisations|
|Social justice||<figure-inline></figure-inline>||Implement Fairer Scotland Action Plan
Publish annual report on Courts and Tribunals
|Open the court data system to public scrutiny|
|Food poverty||<figure-inline></figure-inline>||Sustainable food production?||Strong anti-food poverty strand in Fairer Scotland Action Plan?|
|Health and care||<figure-inline></figure-inline>||Develop the Health and Social Care Data Integration and Intelligence Platform
Citizens and Third Sector Organisations work to determine the H&SC data sets they need for their lives and operations.
Civic Society obtain data sets from NHS and IJBs as and when needed to plan services and collaborate with Scottish approach.
Academics work with Third Sector to determine data sets needed from NHS and IJBs.
|Test approaches to develop greater ownership by citizens of their data. Civic society in Scotland work to create person centred services with organisations based on citizens Scottish approach.||Citizens design the new Scottish Social Security System, and work on, consider and present the Options Appraisals e.g. Minimum Income ; Citizens Basic Income ; new SSSS design.
Collaborative Scottish approach to Data Sets e.g. Primary Care ; Third Sector ; Care and a Plan to build and publish.
|Quality education||<figure-inline></figure-inline>||Deliver active involvement of children and young people in the work of government
Improved citizen engagement in digital development
|Planning amenities||<figure-inline></figure-inline>||Open Contracting Strategy
Public bodies will publish contract award information
|Adopt international interoperability standard for public procurement||Travelling Scottish cabinet (ministers) to engage communities across Scotland|
|An economy for all||<figure-inline></figure-inline>||Fair Work Convention|
|Industry and infrastructure||<figure-inline></figure-inline>||Progress lobbying transparency provisions||Publish a register of controlling interests in owners and tenants of land||Launch open data platform for Government stats|
|Reducing inequalities (social, geographical and digital)||<figure-inline></figure-inline>||User centered standards for digital engagement|
|Planning public services||<figure-inline></figure-inline>||Promote National Standards of Community Engagement||Implementation of the Community Empowerment (Scotland) Act 2015||Participatory budgeting
Open government grants data
|Reusing and recycling||<figure-inline></figure-inline>|
|Climate action||<figure-inline></figure-inline>||Robust (Third Report) on Proposals and Policies towards a Low Carbon Scotland|
|Protecting our natural environment||<figure-inline></figure-inline><figure-inline></figure-inline>|
|Responsive public institutions||<figure-inline></figure-inline>||Counter Fraud and Anti-Corruption measures||
Extend and remove statutory barriers to Freedom of Information Scotland Act
|Improved presentation of Financial Information|
|Better joint working between institutions and sectors||<figure-inline></figure-inline>||Proactive web publication of government research and data||Development of a robust framework to align NPF measures, Sustainable Development Goals and SNAP to track progress an improve outcomes||Improve citizen participation in policy development|
- Licensing for UN Sustainable Development Goal icons are with respect to UN Communication guidelines available at http://www.un.org/sustainabledevelopment/news/communications-material/