About this planning page
This planning page has been set up by Scotland's Open Government Network and the Scottish Government to openly plan the process for developing Scotland's second Open Government Action Plan. It has been set up to collaboratively build the engagement process and to document the decisions and actions that are taken. More details about the next action plan can be found below.
How it works
Both the network and Scottish Government are working together to build a comprehensive plan to help us deliver the next action plan. The Network's Coordinator (Paul Bradley) and equivalent at the Scottish Government (Emma Harvey) are steering the process and are liaising with Government colleagues and members of Scotland's OpenGov Network (Action Plan Sub-group) to build the plan. All information from planning meetings, engagement outputs and the overall process will be published here.
How to contribute
We have selected this open source platform with you in mind! Whilst the basics have already been mapped out on this page, anyone can suggest additions or changes to our engagement process by simply editing a section. We encourage you to do so, and all we ask is that you add your name after your edit.
About Scotland's Open Government Partnership (OGP) Action Plan 2018 - 2020
This is part of Scotland's promise as a member of the Open Government Partnership (OGP), to work with citizens and civil society to implement open government reforms. Last year, Scotland became part of the Pioneer Tier of the Open Government Partnership, a pilot program consisting of 15 more local governments with action plans to open up government throughout 2017. With the 2017 plan coming to an end (see more here), this year sees Scotland begin to develop and launch its 2018-2020 open government action plan.
What it's about
Open government is the simple but powerful idea that governments and institutions work better for citizens when they are transparent, engaging and accountable.
Open government has three parts:
- Transparency – opening up of government data and information on areas such as public spending, government contracts, lobbying activity, the development and impact of policy, and public service performance.
- Participation – support for a strong and independent civil society, the involvement of citizens and other stakeholders in decision making processes, and protection for whistleblowers and others who highlight waste, negligence or corruption in government.
- Accountability – rules, laws and mechanisms that ensure government listens, learns, responds and changes when it needs to.
Good open government reforms can transform the way government and public services work, ensuring that they are properly responsive to citizens, while improving their efficiency and effectiveness, and preventing abuses of state power.
How it works
The Scottish Government will co-create the 2018-2020 National Action Plan (NAP) with civil society. The action plan is at the core of a Scotland's participation in OGP. It should be the product of a co-creation and participatory process in which the Scottish Government and civil society (with support of Scotland's Open Government Network) jointly develop commitments.
Successful OGP action plans focus on significant national open government priorities and ambitious reforms; are relevant to the values of transparency, accountability, and public participation; and contain specific, time-bound, and measurable commitments. Working with the Scottish Government, the network hopes we can develop the best possible process for the 2018 – 2020 OGP Action Plan to be delivered in an open, transparent and inclusive way.
Who can get involved
You do not need to be an expert on open government – we are looking for interested and empassioned citizens, community groups and civil society organisations who want to have a say and offer their ideas on how government at a local, regional and national level could be done better and in a more open way. That applies for anyone interested in supporting the process of creating the action plan or contributing to the actual content.
Leads: Paul Bradley (Scot OGN) and Emma Harvey (Scottish Government)
Start date: 10th January 2018 | Completion date: 1st September 2018
Government team involved: Engage | Network team involved: Action Plan Collaboration Sub-group
Purpose of Engagement: To involve and collaborate with Scotland’s civil society and public to develop commitments to be considered for inclusion in Scotland’s second Open Government Action Plan
1. Develop Scotland’s second Open Government Action Plan in collaboration between Scottish Government and Scottish Civil Society
2. Increase opportunities for members of Scotland’s Open Government Network to shape open government action plans.
3. Reach out to groups identified to be either interested in open government or the issues being discussed
4. Ensure that all those participating understand what impact their contributions have made.
5. Raise awareness of what open government objectives are, of Scotland’s place in the Open Government Partnership and of Scotland’s Open Government Network.
OGP in Scotland timeline
|IRM End of Term Report||+++++|
|OGP Scottish Action Plan Development||+++++||+++++||+++++||+++++||+++++||+++++|
|OGP Summit in Georgia||+++++|
|Action Plan Delivery Window||+++++||+++++||+++++|
|Implementation of Action plan||+++++ >>|
Formal action plan deadline: 31 August 2018
Action plan delivery window: SN should deliver their SNAP within a three month period from June 30th to September 30, 2018
Action plan implementation: Regardless of when the SNAP is delivered, SNAP implementation would end on 31 August 2020
Plan contents: 3 to 5 commitments limit per action plan
2017 action plan: The final IRM End of Term Report analysing the success of Scotland’s first open government action plan will be published in March 2018.
(Jan - Mar)
(Feb - Mar)
(Mar - May)
(Apr - May)
|Input into engagement & governance approaches||Raising awareness||Input into Scottish Action Plan||Co-creating Commitments||Government approval||Launch of OGP Action Plan|
|Network’s views sought on mobilisation plan and OGP Governance plan||Use of networks, social media, organisations to reach higher input||Recommendations for commitments in Scotland’s NAP collected||Commitments are prioritised, discussed and shortlist agreed on||OGP Steering Committee agree plan for Scottish Government sign off||Action plan is ready for launch at OGP Summit in Tbilisi (16th / 17th)|
Full engagement timeline
|Engagement Stages||Stage One: Input into engagement and governance||+++||+++||+++|
|Stage Two: Raising awareness||+++||+++|
|Stage Three: Input into Scottish Action Plan||+++||+++||+++|
|Stage Four: Co-creating Commitments||+++||+++|
|Stage Five: Government approval||+++|
|Stage Six: Launch of OGP Action Plan||+++|
Input into engagement
& governance approaches
|OGP Governance Draft (Action Plan Sub Group)||+++|
|OGP Governance Draft (shared with network)||+++|
|New OGP Governance signed-off||+++|
|Civil Society selection for OGP Governance||+++|
|OGP Governance in place||+++|
|Meetings of OGP Steering Committee||+++|
|Action Plan Engagement Plan draft developed||+++|
|Action Plan Engagement Plan draft (shared with network)||+++|
|Final Action Plan Engagement Plan ready||+++|
|DIY workshop pack and social/comms pack||+++|
Input into Scottish Action Plan
|Feedback on engagement and next steps||+++|
|Meeting of OGP Multi-stakeholder forum||+++|
|Feedback on engagement and next steps||+++|
Launch of OGP action plan
Levels of engagement
|Stay informed||Have your say||Collaborate|
There are a number of communication channels we will use to ensure that appropriate groups and individuals are receiving the right information at the right time. Below is the table of planned activity that will be delivered. This maps the minimum outputs that will be delivered. This is a working document and will be populated as events, campaigns and activity is timetabled.
|OGN Website||OGN Forum||Email campaign||Social media campaign||Press release||Webinars (Zoom)||Partners|
|Partner Websites||External forums||Newsletter||Targeted adverts||Third force news||Briefings||Network members|
|ScotGov Website||Forum postings||Meet-up series||Media Interviews||Workshops||OG Advocates/Champions|
|OpenGov Wiki||Film (YouTube)||Meet-up series|
|Online||Scotland OpenGov Website||To host primary information about the project and outputs including blogs, articles, news etc.||- Dedicates pages for next action plan
- Landing page for anyone interested in the plan
- Events, blogs, news, interviews, profiles shared
- Meeting notes, governance, engagement plans published
|Scotland OpenGov Forum||To provide a space for interested parties to form a network and receive information about open government initiatives.||- Forums used by the partners to develop the civil society network in all the UK home nations.||-|
|Scotland OpenGov Twitter (@opengovscot)||To enhance relationships with stakeholders and partners and increase visibility of the Open Government and SDG brands||- Aim for tweets each day.
- Use of schedule function to maintain activity throughout week.
- Take advantage of relevant conferences and events to increase followers and disseminate message to active groups
- Live updates through project events
|Open Govt Wiki Site||To openly record and monitor project progress||- https://opengovpioneers.miraheze.org
- Wiki will provide the primary information site for the project, and will be an interactive resource for the project's overall development. This is a collaborative site maintained by SCVO under a Creative Commons CCL license.
|Scottish Government Website|
|Partner websites and social media|
|Zoom Conferencing||To hold online briefings and webinars on the next action plan|
|Press||Third Force News||To promote specific hot topics related to government delivery e.g. privacy, corruption, transparency and their connection to the sector||- Promoting Open Government events, topics through editorials and comment pieces connected to relevant/live issues.|
|THIS SECTION IS CURRENTLY BEING UPDATED|
Stage One: Input into engagement and governance (Jan - Mar)
|1||OGP Action Plan Sub-group meeting – OGP Governance in Scotland||Fri 12th January – Edinburgh MTC||
||Emma Harvey / Paul Bradley||COMPLETE||
|2||Fire Starter Festival – when Open Government met co-production…||Thu 1st February 10:30 – 12:30
Royal College of Surgeons of Edinburgh
|3||Governance proposals circulated to OpenGovScot Network for feedback||w/c 12th February – 26th February||
||Paul Bradley/Emma Harvey||COMPLETE||
|4||Mobilisation plan input from Network’s Action-Plan sub-group.||Wednesday 28th February - 3pm - 4:30pm||
||Paul Bradley/Emma Harvey||IN PROGRESS|
|4||Meeting of existing OGP Steering Group to discuss engagement and governance||13.00 – 15.00, 23 March 2018
2 West Rear, St Andrews House, Edinburgh
1. 2017 Action Plan
a. self reporting
b. continuous monitoring of unfinished commitments
c. UK plan commitment – Ministerial meeting
2. Future Governance
a. Draft Articles of Governance
b. Government Steering Group membership
3. 2018 – 2020 Plan
4. SG Executive team discussion
|Emma Harvey||IN PROGRESS||Agenda circulated and date confirmed.|
|5||Civil society nomination process||Monday 26th March - Friday 6th April 2018||
||Paul Bradley||Draft process currently being developed w/c 26th February 2018|
|6||Civil society election process||Monday 9th April - Friday 20th April 2018||
||Paul Bradley||" "|
Stage Two: Raising awareness (Feb - Mar)
|1||Network Review Infographic||w/c 6th February||Promoting the growth and development of Scotland’s OpenGovNetwork during Scotland’s first OpenGov Action Plan.||Paul||COMPLETE|
|2||Twitter Graphics||w/c 29th January||To promote next steps with for both Scotland’s first and second OpenGov Action Plans.||Paul||COMPLETE|
|3||Next Steps Communications||w/c 26th February||To promote changes to Scotland’s OGP Governance and timescale for developing next action plan.||Paul/Emma||IN PROGRESS|
|3.a||Blog||w/c 26th February||Joint blog between ScotGov and Network||Paul||IN PROGRESS|
|3.b||Newsletter entry||w/c 26th February||Newsletter via Network - next steps, what do you need to support us, what else should we consider, info on 'host your own event' pack||Paul/Emma||IN PROGRESS|
|4||Comms/Social media pack||w/c 5th March||For partner organisations to share information about Scotland’s second OpenGov Action Plan.||Paul|
|5||TFN interview/blog on outcomes from first action plan (possible wider interest)||w/c 1st April||Paul Bradley|
Stage Three: Input into Scottish Action Plan (Mar - May)
|1||Host your own workshop - collaborator pack developed||w/c 5th March 2018||Tools for organizations to host their own crowdsourcing workshops to feed into the development of OpenGov Action Plan.||Emma Harvey/Paul Bradley|
|2||Action Plan Workshops||April 2018||Engagement events across Scotland during March/April||Emma Harvey|
|2.a||Event One:||Date TBC|
|2.b||Event Two:||Date TBC|
|2.c||Event Three:||Date TBC|
|2.d||Event Four:||Date TBC|
|2.e||Event Five:||Date TBC|
|2.f||Event Six:||Date TBC|
|2.g||Event Seven: See stage four|
|3||Online contributors platform (Ideas - Dialogue)||Chris|
|1||UK Wide ‘Reimagine Democracy Conference’||15th March 2018, Belfast and online via live stream||Paul Bradley||How can we use online aspects to promote Scottish plan and ideas?|
|1.a||Satellite event with Young Women’s Movement||15th March, Edinburgh||Ruth Boyle|
|1.b||Satellite event with IDEAS Young Citizens Advocates group||15th March,
|2||Mapping of existing input and external resources||w/c 5th March 2018||Collating relevant information on themes and commitments to avoid fatigue of same questions.||Paul Bradley / Emma Harvey|
|3||OGP Summit meeting (hosted by Scottish Government)||w/c 9th April 2018||UK wide summit hosted by the Scottish Government (more details to follow)||Emma Harvey|
|4||Our Democracy Impact Event and Reports (ERS Scotland)||21st April 2018||Initial conversation from Alice at ERS Scotland about linking up with their campaign. Need to consider further||Paul Bradley|
|5||UK wide UK Gov/Network event in London - Unconference for UK Action Plan||June||Scotland feeding into UK wide OpenGov Action Plan|
Stage Four: Co-creating Commitments (April - May)
Stage Five: Government Approval (May)
Stage Six: Launch of OGP Action Plan (July)
|1||Tbilisi Summit, Georgia||17-19th July 2018|
|1.a||Scottish Government / Scottish Open Government Network event at Tbilisi Summit|
|1.b||Open Government Pioneers Project Submission to Tbilisi Summit|
Delivery Team Planner
|Task Name||Deadline||Person Responsible||Notes||Completed|
|Meeting||Scoping opportunities and next steps for the action plan engagement process|
|Team||Emma Harvey (ScotGov), Paul Bradley (SCVO), Leah Lockhart (DemSoc)|
|Date||Monday 12th February 2018|
|Tasks||Write up draft engagement plan on wiki
Share engagement plan with Action Plan sub-group
Set up meeting between ScotGov and Action Plan sub-group
Joint blog and newsletter outlining process and next steps
Desk research - what has already been discussed in previous process
Explore set piece events taking place across Scotland
Scope digital opportunities (ScotGov)
|Meeting||ScotGov and Scot OGN planning session|
|Team||Emma Harvey (ScotGov), Paul Bradley (SCVO), Chris Connolly (ScotGov), Elric Honore (Fife Centre for Equalities), Andreas Pavlou (Involve)|
|Date||Wednesday 28th February 2018|