Evaluator tender brief

DRAFT - Working document

Open Government Pioneers Independent Evaluation

Outline Process Suggestion
The aim of this process is to employ a consultant who will undertake an imaginative, focused and thorough evaluation of the OGP Pioneers programme. Given the nature of the project, the partners want to create an innovative and participative process which will allow interested consultants to become involved at an early stage, and which provides opportunity for the interested consultants bring their experience to bear upon the tendering process itself.

Timeline
Our proposed outline for the tendering process is as follows:
 * Mid October – Overall procedure for tender process agreed – to include – timeline, budget, and outline criteria.
 * Mid October – Communication around tendering opportunity through range of outlets including community based networks, setting out contact details and overview of process.
 * Mid November – Deadline for Phase 1 applications; it is suggested that interested consultants should submit a brief outline (500 words?), setting out their interests in the project, including their interest/views on the principles around Open Government and the Sustainable Development Goals. It is not envisaged that these submissions will be marked, but rather will help feed into the design of the second stage of the tendering process. Only respondents to the first stage of the process will be allowed to progress to Phase 2.
 * Mid-to-end November – project partners will finalise the criteria for the final or Phase 2 application process. This is likely to be based around a fairly traditional tendering process, containing 2 stages. For stage 1, applicants will be asked to provide a range of background information – CVs, relevant experience etc. which will be marked on a pass/fail basis. In Stage 2 applicants will set out their proposed methodology and fees. The project team will clearly set out the criteria against which this will be marked.
 * End November – Consultants who had registered an interest by submitting a Phase 1 application, will receive an invitation to submit a Phase 2 tender, which will include all relevant information including scoring criteria. December – Deadline for receipt of final tenders proposals
 * Early December – Scoring of Applicants tenders
 * December 2017 – Appointment of successful consultant
 * January 2018 – Project Initiation meeting between Consultant and Project team

Budget
The overall budget available to bidders is '''£10,000 incl. VAT'''